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ACST Policies & Guidelines

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Business Expense Reimbursement Policy and Procedures

Procedures for Business Travel

If you are traveling for business on behalf of ACS Technologies Group, Inc. (“ACST”) and need to rent a car, reserve a hotel room, or book a flight, you must have corporate authorization or your manager's approval to do so.
Note: It is the responsibility of each traveler to be fiscally responsible when selecting flights, hotels, restaurants, and other business related expenses. However, to add flexibility to your search, travelers may look at up to 25% percent above fair market price to book.

Renting a Car

ACST has negotiated rates with Enterprise Rent-A-Car. You may book online or contact the Enterprise office in Florence, at 843-669-6309. Questions about the requirements? See the Enterprise FAQ.

Business Travel

For business travel, use your WellsFargo PCard and account number XZ26056 to reserve a car.

When you use your PCard to rent a car, you do not need to purchase additional insurance, you receive collision insurance coverage with the Wells Fargo PCard.

Personal Travel

For personal use, use your personal credit card and the account number XZ2605L.

Booking a Flight

The ACST business traveler can choose the airline that they prefer and may purchase an Economy or Premium Economy seat. ACST will cover the cost of 1 checked bag. If parking at the airport, consider your parking options carefully to ensure responsible and efficient use of resources.

Reserving a Hotel Room

The employee can choose the hotel they prefer and should consider variables like location, safety, and pricing in the area. ACST employees may use individual or double occupancy.

When traveling to Florence

Reserve with one of the following hotels that we have negotiated rates with:

Hilton

  • Home2Suites (843) 664-9008

  • Homewood Suites (843) 407-1600

  • Hotel Florence (843) 629-0100

Marriott

  • Residence Inn (843) 468-2800

  • SpringHill Suites (843) 317-9050

IHG

  • StayBridge Suites (843) 519-5200

  • Holiday Inn Express (843) 432-1500

World of Hyatt

  • Hyatt Place (843) 519-9900

Reimbursement Information

All ACST business-related travel should be coded to 60150-Department-Sub-department. For example, 60150-01-000.​

  • If you paid with a PCard, upload copies of your receipts to the ​WellsOne Expense Manager​.​

  • ​​If you paid with a personal credit card, then you will need to complete an ​expense report​ and submit copies of your receipts.​

Table 1. Travel Codes
DescriptionCode toExample
All ACST Business related travel (e.g. car rentals, flights)60150-Department-Sub-department 60150-01-000
All ACST Business hotel room reservations60300-Department-Sub-department60300-01-000

Travel FAQ

Q: How much can I spend on meals when traveling for the company and be reimbursed for?

A: You are allowed $75 per diem for meals, including tax and gratuities.

Q: Can I use my personal vehicle?

A: Yes, however, if you use your personal vehicle and request mileage reimbursement, you must include a snapshot of mileage traveled by providing a copy of Google map or your vehicle odometer reader.

Q: Is alcohol expensable?

A: No, alcohol is not expensable.

Last updated: May 28, 2025